Lower Risk

Administrative

Executive Assistant

AI is poised to significantly impact Executive Assistant roles by automating routine administrative tasks, scheduling, and communication. LLMs like ChatGPT and Bard can handle email management, drafting correspondence, and summarizing documents. Task automation software and robotic process automation (RPA) can streamline scheduling and data entry. However, tasks requiring complex interpersonal skills, nuanced judgment, and adaptability in unpredictable situations will remain crucial for human Executive Assistants.

Top risks:

Manage executive calendars and schedule appointments75%
Prepare correspondence, reports, and presentations60%
Coordinate travel arrangements and accommodations70%

Administrative

File Clerk

AI is poised to significantly impact File Clerk roles by automating routine data entry, document management, and information retrieval tasks. Technologies like Robotic Process Automation (RPA), Optical Character Recognition (OCR), and Intelligent Document Processing (IDP) systems are increasingly capable of handling tasks previously performed by file clerks. LLMs can assist with organizing and summarizing documents.

Top risks:

Sorting and classifying documents80%
Filing documents in alphabetical or numerical order60%
Retrieving documents upon request70%

Side-by-Side Metrics

Metric	Executive Assistant	File Clerk
Risk Score	75%	80%
Risk Level	Critical Risk	Critical Risk
Timeline	2-5 years	2-5 years
Category	Administrative	Administrative
Tasks at Risk	8 tasks	7 tasks
Skills at Risk	5 skills	6 skills
Safe Skills	6 skills	2 skills

Risk Comparison

Executive Assistant75%

File Clerk80%

Executive Assistant has 5 percentage points lower risk than File Clerk.

Tasks at Risk

Executive Assistant Tasks at Risk

Manage executive calendars and schedule appointments75%

1-3 years

Prepare correspondence, reports, and presentations60%

1-3 years

Coordinate travel arrangements and accommodations70%

1-3 years

Screen phone calls and manage email communications80%

Already possible

Organize and maintain files and records70%

1-3 years

File Clerk Tasks at Risk

Sorting and classifying documents80%

1-3 years

Filing documents in alphabetical or numerical order60%

5-10 years

Retrieving documents upon request70%

1-3 years

Maintaining and updating filing systems75%

1-3 years

Data entry and record keeping90%

Already possible

Skills Comparison

Executive Assistant -- Safe Skills

Complex problem-solvingInterpersonal communicationEmotional intelligenceEthical judgmentCrisis managementBuilding relationships

Executive Assistant -- Skills at Risk

SchedulingEmail managementTravel bookingData entryBasic report generation

File Clerk -- Safe Skills

Physical organization (until robotics are ubiquitous)Handling sensitive physical documents with legal requirements

File Clerk -- Skills at Risk

Data entryFilingRecord keepingDocument retrievalPhotocopyingScanning

Shared Vulnerable Skills(at risk in both careers)

Data entry

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