Lower Risk

Administrative

Executive Assistant

AI is poised to significantly impact Executive Assistant roles by automating routine administrative tasks, scheduling, and communication. LLMs like ChatGPT and Bard can handle email management, drafting correspondence, and summarizing documents. Task automation software and robotic process automation (RPA) can streamline scheduling and data entry. However, tasks requiring complex interpersonal skills, nuanced judgment, and adaptability in unpredictable situations will remain crucial for human Executive Assistants.

Top risks:

Manage executive calendars and schedule appointments75%
Prepare correspondence, reports, and presentations60%
Coordinate travel arrangements and accommodations70%

Administrative

Scheduling Coordinator

AI is poised to significantly impact Scheduling Coordinators by automating routine scheduling tasks, optimizing resource allocation, and improving communication. LLMs can handle email correspondence and generate reports, while AI-powered scheduling software can optimize schedules based on various constraints. Computer vision and robotics are less directly applicable to this role.

Top risks:

Schedule appointments and meetings75%
Coordinate travel arrangements60%
Communicate with clients and colleagues regarding scheduling changes70%

Side-by-Side Metrics

Metric	Executive Assistant	Scheduling Coordinator
Risk Score	75%	79%
Risk Level	Critical Risk	Critical Risk
Timeline	2-5 years	2-5 years
Category	Administrative	Administrative
Tasks at Risk	8 tasks	7 tasks
Skills at Risk	5 skills	4 skills
Safe Skills	6 skills	4 skills

Risk Comparison

Executive Assistant75%

Scheduling Coordinator79%

Executive Assistant has 4 percentage points lower risk than Scheduling Coordinator.

Tasks at Risk

Executive Assistant Tasks at Risk

Manage executive calendars and schedule appointments75%

1-3 years

Prepare correspondence, reports, and presentations60%

1-3 years

Coordinate travel arrangements and accommodations70%

1-3 years

Screen phone calls and manage email communications80%

Already possible

Organize and maintain files and records70%

1-3 years

Scheduling Coordinator Tasks at Risk

Schedule appointments and meetings75%

1-3 years

Coordinate travel arrangements60%

1-3 years

Communicate with clients and colleagues regarding scheduling changes70%

1-3 years

Maintain and update scheduling databases and systems80%

Already possible

Resolve scheduling conflicts and issues40%

5-10 years

Skills Comparison

Shared AI-Resistant Skills(valuable in both careers)

Complex problem-solving

Executive Assistant -- Safe Skills

Complex problem-solvingInterpersonal communicationEmotional intelligenceEthical judgmentCrisis managementBuilding relationships

Executive Assistant -- Skills at Risk

SchedulingEmail managementTravel bookingData entryBasic report generation

Scheduling Coordinator -- Safe Skills

Conflict resolutionInterdepartmental coordinationComplex problem-solvingNegotiation

Scheduling Coordinator -- Skills at Risk

Data entryAppointment schedulingTravel bookingReport generation

Shared Vulnerable Skills(at risk in both careers)

Travel bookingData entry

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